REGISTRATION

There are several options for participation in the Sizemat4 Conference – Basic, Standard, Premium, Non-Presenter and Virtual.
During the registration process, please select the most suitable option according to your preferences.

The Basic option includes:

• Access to all scientific sessions and learning materials

• Opportunity to present your latest scientific findings

• Access to the Welcome reception and Social events

• Tea, coffee and refreshments according to the program breaks

• Your abstract published in the Book of Abstracts

• Access to the live sessions online streaming

In case a participant is not able to stay for the full duration of the Conference, there is the possibility to receive a reduction on the Standard and Premium registration categories. For more details, please contact the Organizing committee.

ABSTRACT SUBMISSION

Before submitting an abstract, the participant must register for the SizeMat4 Conference and pay the registration fees. Abstracts submitted by non-registered abstract submitters will not be reviewed.

Every participant can submit up to 3 abstracts. For each abstract please submit a separate Abstract Submission form.

Contributions should comply with the scope of the Conference thematic and list of topics. During the submission process, please select the topic from the list of topics that best corresponds to the abstract.

If you are not sure which topic is most suitable, please consult with the Conference Organizers. The Organizers reserve their right to allocate abstracts to a different topic should it be more suitable. In such cased the abstract submitter will be informed.

Please use the “Abstract Template” when preparing the abstract. The abstract should not exceed two A4 pages with margins 2.5 cm from each side.

To complete the submission, fill in the Abstract Submission form and select your preferred presentation format. The available formats are: oral presentation, virtual oral presentation, flash oral presentation, poster presentation, virtual poster presentation.

Following the review process, the Organizers may offer a different more suitable presentation format.

More clarifying details:

• Submitted abstracts cannot be modified or corrected after the submission deadline and will be published exactly as submitted.

• Submission of an abstract constitutes the author’s consent for publication (e.g. website, programme, Book of Abstracts etc.).

• By submitting an abstract, you confirm that the contact details saved in this system are those of the corresponding author, who will be notified about the status of the abstract. The corresponding author is responsible for informing the other authors about the status of the abstract.

PRESENTATIONS INFORMATION

Oral presentation instructions: each presenter will have a maximum of 15 minutes for presenting and 5 minutes for discussion.

Flash oral presentation instructions: each presenter will have a maximum of 5 minutes to share the highlights of their poster.

Poster size should be max A1 format (Width: 594mm x Length: 841mm). Posters have to be pinned vertically.

PARTICIPATION GRANTS FOR SIZEMAT4 ATTENDEES

We are pleased to announce that we anticipate a limited number of participation grants or discount. There are two options:

– limited numbers of discount from the fee for all participants;

– full grant (100%) for students, PhD students and young researchers.

As participation grants, they are intended to help support student participation in conference activities throughout the conference (i.e. attend presentations, poster, attend tutorials, and interact with other participants at breaks and other organized activities throughout the conference).

Participants interested in being considered for grant or discount should contact with the Organization Committee to the e-mail sizemat4@gmail.com with attached CV. The deadline for full consideration is 13.04.2023, but later applications will be considered if all grants are not awarded by those received by the full consideration deadline.

ACCOMMODATION INFORMATION

The conference venue is the Grant Hotel Pomorie. The Organizing Committee will take care ONLY of participants’ accommodation booking in this hotel.

TERMS AND CONDITIONS

1. The official language of the conference is English and all papers and presentations should be in English.

2. Authors of the submitted abstracts for presentation must make registration for the conference by filling in the Registration Form.

3. Payment is required for if each of the authors wants to attend the conference and receive attendance certificate.

5. Each applicant can submit and present up to 3 abstracts and they will pay just one registration fee for this. All accepted and presented abstracts will be published in Book of Abstracts in pdf version on our web page.

6. If the participation fee is not paid during the determined period of time, the abstracts will not be included into the conference program.

7. Photographs and/or video will be taken at the conference. By taking part in this event you grant the event Organizers full rights to use the images resulting from the photography/video filming, and any reproductions or adaptations of the images for publicity or other purposes to help achieve promotional goals of the Organizers. This might include (but is not limited to), the right to use them in their printed and online publicity, social media, press releases.

CANCELLATION POLICY

1. Cancellations can only be made via e-mail to sizemat4@gmail.com.

2. Cancellation before 30 April 2023 – FULL refund, excluding an administration charge.

3. Cancellation from 1 May 2023 – NO refund. If you cannot attend the conference, a substitute is welcome to attend at any time. Please, contact with Organizing Committee at the conference e-mail.